Princeton Undergraduate Student Government

Logistics: Location, Dining, Building and Media Services, etc.

How do I reserve a room:
To reserve a room in Frist, go to the following website: http://www.princeton.edu/frist/reservationapp.shtml
To reserve a room that is not in Frist, go to this website:
http://www.princeton.edu/uscheduling/csrform.html

What does Media Services do, and how do I reach them?
You can obtain mics, projects, and other media related equipment from Media Services. Please visit http://www.princeton.edu/mediaservices/ or e-mail Media Services Manager Michael Mills at mmills@

How do I order food from Frist?
You can order food from Frist via Paper Tiger at the following website: 
http://facilities.princeton.edu/dining/_Paper_Tiger/PTiger.htm or by e-mailing ptiger@princeton.edu

There are some limitations on food from outside vendors that can be used at Frist. Please contact Tom Myers, Director, Frist Campus Center and University Scheduling at tmyers@princeton.edu for details.

What is an events registration form? Where do I get it?
An events registration form must be filled out before receiving funding for, or having an event. To fill out an events registration form, visit 313 West college, pick one up, and place it in the event request bin on the right side in the waiting area.

Are there any rules regarding events in eating clubs?
For events happening in the eating clubs, the eating club president, and the eating club general manager must sign a form agreeing to be off tap two hours before and after the event. The form can be picked up in 313 West College.

Payment and Funds

How do I pay for things and get reimbursed?
To pay for contracts and other costs, please obtain an invoice from the vendor before your program, go to 313 West College and fill out a Vendor Honorarium Voucher. To get reimbursed, which will generally be the case with your expenses, please bring your receipt(s) to 313 West college and fill out a student reimbursement voucher form. Place all forms in the Financial Transactions Box.

How do I check my student account balance?
To see how much money is in your account, please visit datamall at the following website:http://web.princeton.edu/sites/datamall/

Enter your assigned user ID and password, type in your student organization's 541 account, and you can print out a copy for your records. To obtain authorization, see Shelley Jannos (sjannos@).

What funding sources are available through the Projects Board?
There are many funding sources including the USG Projects Board, the Office of the Dean of Undergraduate Students, academic departments, advertising sources, outside organizations, etc. Please visit the Projects Board's website for more information:http://www.princeton.edu/~pboard/

What is the Trustee Alcohol Initiative, and how do I apply?
To apply to the Trustees Alcohol Initiative, fill out a form and return it to 313 West College by the designated deadline date and time. To download a form, visit 313 west college or the committee's website: http://www.princeton.edu/odus/trustee/index.html

Advertising

How do I make a McCosh Walk Banner?
To obtain a McCosh Walk banner, go to 313 West college, obtain, and fill out the necessary paperwork. Speak to Shelley Jannos (sjannos@).

Are there rules about where to put posters?
You may not post flyers on the ground or use chalk on the ground.

How do I put ads in publications?
To place an ad in publications, contact the publication's Business Manager. You can find a list of publication officers at the website for all student organizations. Sort by publication: http://www.princeton.edu/odus/student_organizations/

How do I get my event on the Princeton homepage or This Week’s Campus Events?
To post an event on the homepage, e-mail webnews@princeton.edu

To get on this week's events, e-mail Justin Reed at reed@princeton.edu.

Other

How do I schedule a meeting with Dean Dunne?
To schedule a meeting with Dean Dunne, call 8-5750 and ask to schedule an appointment or fill out the online request: http://www.princeton.edu/odus/student_organizations/meeting_form.html

What is the deal with honoraria? Where should my speaker stay?
When hosting a speaker, performer, etc, expenses that can generally be paid for are their travel and lodging. The University generally does not endorse a high honorarium policy but will often make exceptions and support an honorarium in and around $1500.

To receive the student organization discount rate at the Nassau Inn for your speakers, etc., please visit 313 West College and ask for the Nassau Inn discount form. You will need to present this to the Nassau Inn for the discounted University rate.

Student organizations are generally not encouraged to buy gifts for speakers without consulting the Projects Board and Dean Dunne regarding the reason behind it and the price value of the gift. Occasionally, the University does allow a small token of appreciation to be given but rarely.

Can I apply for money to pay for t-shirts?
The Projects Board cannot pay for t-shirts unless they are integral to the programming component of the event. It is not in the business of buying people t-shirts, rather it is in the interest of paying for expenses that add directly to campus programming. In addition, the board generally cannot - based on its charter - pay for capital expenditures.